Legal and accounting support for exporting goods from Ukraine

 YOUR GOAL

You are starting foreign economic activity — specifically, the export of goods.

How to properly formalize contractual relations with foreign partners, prepare payment documents, complete customs clearance, and obtain certificates of conformity and origin?

You may need professional assistance in the following matters:

• What documents are required to start exporting goods from Ukraine?
• What are the requirements for a foreign trade contract when exporting?
• How to correctly prepare an invoice and packing list?
• What certificates of conformity and origin are needed?
• What licenses or permits may be required for certain categories of goods?
• What customs clearance rules apply when exporting goods from Ukraine?
• How to determine the correct HS code (UKT ZED) for goods?
• What customs duties, taxes, and fees must be paid when exporting from Ukraine?
• How does the VAT refund procedure work for exports?
• What currency restrictions exist and how does currency control operate?
• How to organize accounting and tax reporting for export operations?
• What risks can arise during export activities and how to avoid them?
• Do you need to hire a customs broker and how to choose a reliable partner?
• What logistics options for delivering goods from Ukraine are most efficient?
• Which Incoterms conditions are most suitable to include in export contracts?

Export operations are time-consuming and complex, involving numerous practical details. In addition, Ukrainian legislation changes constantly. A lack of experience can delay export activities for months or even years, immersing the company in bureaucracy. Over time, knowledge and experience will come, but by then many businesses lose motivation or even go bankrupt, thinking that doing business in Ukraine is impossible. If you want to succeed in business now — this service is for you!

When companies begin exporting goods, they often face various challenges and difficulties that can pose serious risks to their business:

• Insufficient document preparation. Incorrectly prepared invoices, packing lists, or customs declarations can cause shipment delays at customs.
• Incorrect product classification by HS codes (UKT ZED). This can lead to fines, additional customs charges, and blocked transactions.
• Lack of necessary certificates. Certificates of conformity and origin are often mandatory — without them, customs clearance is impossible.
• Financial risks. Currency control, payment errors, and VAT refund delays create additional burdens for the company.
• Customs inspections and delays. Inconsistencies between declared and actual product details or document errors cause downtime and extra costs.
• Logistics challenges. Poor selection of transport companies or delivery terms (Incoterms) increases expenses and lowers efficiency.
• Legal risks. Improperly drafted foreign trade contracts or missing protective clauses may leave the company unprotected in case of disputes.
• Risk of unreliable partners. Failure to check counterparties can result in financial losses or contract breaches.

All these factors require professional legal and accounting support to minimize risks and ensure smooth export operations.

 OUR OFFER

To avoid these risks and ensure safe and efficient export operations, we offer professional legal and accounting support for exports:

• Document review and preparation. We prepare and verify invoices, packing lists, and customs declarations in full compliance with Ukrainian law.
• Product classification. Our specialists help accurately determine HS (UKT ZED) codes to avoid fines and customs delays.
• Certificate processing. We organize the issuance of certificates of origin, conformity, and other required documents.
• Support for currency operations. We provide consultations on currency control, assist with international payments, and optimize VAT refund procedures.
• Customs clearance support. Full assistance in preparing and submitting customs declarations and communicating with authorities.
• Logistics organization. We help choose reliable carriers, optimal routes, and delivery terms according to Incoterms.
• Drafting foreign trade contracts. Our lawyers prepare contracts under international law with built-in protective mechanisms for your company.
• Counterparty verification. We analyze the business reputation of your partners to protect you from fraud and non-performance risks.

Many investors consider Ukraine one of the most promising countries for doing business — largely because professional legal and accounting teams are already well-prepared to support export operations. With our help, you can conduct export activities confidently — legally protected, financially transparent, and without risks to your business.

 PRACTICAL EXAMPLE

Situation: A Ukrainian company producing construction materials decided to start exporting products to Poland. The EU partner required an official contract, certificates of compliance with European standards, and fast customs clearance. The company had no prior experience in foreign economic activity.

Problem: The enterprise faced difficulties in properly drafting the foreign trade contract, incorrectly determining HS codes for the products, and lacking a certificate of origin. In addition, the accountant did not know how to correctly prepare documents for VAT refund upon export.

Our solution: Lawyers and accountants of YC "Eurovector" provided comprehensive support:

• Prepared and adapted the foreign trade contract in accordance with Ukrainian and European legislation.
• Correctly determined HS codes for the goods to avoid customs risks and extra payments.
• Organized obtaining a certificate of origin and certificates of compliance with European standards.
• Prepared and submitted customs declarations, accompanied the shipment during customs clearance.
• Provided accounting support for transparent transaction records and proper VAT reimbursement.

Result: The delivery was completed on time, the products successfully passed customs clearance, and were delivered to the customer in Poland. Partners were satisfied with the cooperation, and the Ukrainian company gained the ability to regularly export its products to the EU market. Thanks to professional support, all risks were minimized, and the company strengthened its position in the international market.

 PRACTICAL EXAMPLE

Situation: A Ukrainian furniture exporting company, which began supplying products to EU countries, received a refusal from the tax authority to refund Value Added Tax (VAT) for export operations. The reason for refusal was allegedly the violation of deadlines for registering tax invoices.

Lawyers' actions:

• Analyzed the tax authority’s decision and collected evidence of actual export (customs declarations, invoices, transport documents).
• Prepared an administrative claim to the court to recognize the actions of the tax authority as unlawful and to cancel the decision refusing the VAT refund.
• Represented the company's interests in court and proved that all grounds for VAT refund existed.

Result: The court recognized the tax authority's actions as illegal and ordered the tax body to refund the company over UAH 1.2 million VAT. The decision came into legal force, and the refund was credited to the company's account.

Our lawyers help businesses protect their tax rights and restore justice in disputes with regulatory authorities.

Result: The delivery was completed on schedule, the goods passed customs control and certification in the EU without issues. The Ukrainian manufacturer gained its first successful export experience and signed a long-term contract for regular supplies. With our assistance, the company opened new sales markets and significantly increased profits.

 DOCUMENTS

When providing legal and accounting support for exports of goods from Ukraine, a significant package of documents must be prepared and processed.

Below is a structured list of the main documents required for customs clearance, accounting, and legal support.

Contact professionals, and your document package for export operations will be flawless!

 Price

Legal and accounting support for exporting goods from Ukraine - terms and cost of services

Legal and accounting support for exporting goods from Ukraine is carried out on the basis of concluding a contract for legal and accounting business services.

The cost depends on the scope of services provided.

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LAW COMPANY EUROVECTOR