Legal and accounting support for importing goods into Ukraine

 YOUR GOAL

You have started engaging in foreign economic activity, specifically importing goods.

How to properly draft agreements with foreign partners and payment documents, and complete customs clearance of goods?

Do you need professional assistance with these matters?

• Import documentation analysis — contracts, product passports, certificates.
• Preparation of all necessary permits, licenses, and certificates for importing goods.
• Customs broker services — declaration, customs clearance, passing through customs control.
• Consultations on VAT and tax accounting for importers.
• Optimization of customs tariffs, application of preferences and customs regimes.
• Determination of HS Code, customs value, and applicable tariffs.
• Legal support for contracts with foreign suppliers — delivery terms, Incoterms conditions.
• Accounting support for import operations — foreign currency payments, expenses, inventory accounting.
• Preparation of tax reports and assistance during inspections by tax or customs authorities.
• Consultations on currency regulation and international payment control.
• Assessment of import-related risks — legal, customs, and financial.
• Representation in administrative or court disputes if claims are raised by customs or tax authorities.
• Assistance in restoring or correcting accounting records if documents or expenses were incorrectly processed.
• Ongoing subscription-based importer support — accounting and legal consultations within a service package.

Importing goods is a complex and multi-stage process that involves numerous legal and accounting nuances. It is also important to consider that Ukrainian legislation changes frequently. If you begin import operations without understanding all these details, your cargo may be held at customs for months, leading to significant losses and reputational damage. Only after several years will you gain experience and knowledge, but by then your company might already be on the brink of bankruptcy. However, this does not mean that doing business in this country is impossible. You simply need an experienced team that knows how to conduct import operations in a legally secure, financially transparent, and risk-free way for your business. This service is designed for you!

 OUR OFFER

Starting import operations: the path to success or to problems?

Every company that decides to start import activities opens new opportunities but also faces a number of complex challenges. Even seemingly simple steps — such as registration with customs and document preparation — require a deep understanding of legislation.

 MAIN CHALLENGES FOR A BEGINNER IMPORTER

• Incorrect product classification: mistakes in determining the HS Code may result in miscalculated customs duties and significant fines.
• Documentation issues: inaccuracies in foreign trade contracts, missing certificates or permits, and improperly prepared supporting documents cause delays at customs.
• Financial and tax risks: miscalculation of customs duties, VAT, or other taxes can lead to overpayments or underpayments, penalties, and difficulties with currency control and reporting.

 UNPLEASANT CONSEQUENCES AND RISKS

• Financial losses: fines, penalties, storage costs due to delays, and in some cases even confiscation of goods.
• Time loss: delays in deliveries harm your company’s reputation and relationships with partners.
• Legal liability: in case of serious violations, company management may face administrative or even criminal responsibility.

 WHY CHOOSE PROFESSIONAL SUPPORT?

To avoid these pitfalls, it is essential to ensure comprehensive and qualified legal and accounting support for your import operations.

• Proper preparation of all documents — from contracts to customs declarations.
• Accurate calculation of payments and minimization of financial risks.
• Assistance in passing customs control without delays.
• Protection of company interests and legal security at every stage.

Conclusion: By entrusting your business to professionals, you gain confidence, protection, and real savings of time and resources that would otherwise be spent correcting costly mistakes.

 CASE STUDY

Situation: A trading company contacted us when planning its first import of household appliances from Europe. The company had no in-house lawyer, and the accountant was new to foreign economic activity. During the first customs submission attempt, several issues arose: an incorrect HS Code, absence of a valid certificate of conformity, and errors in primary documents (invoice, packing list).

Solution:

• We conducted a detailed audit of the provided documents and identified all discrepancies.
• Revised and corrected the foreign trade contract in accordance with legislation.
• Prepared updated invoices and packing lists that met customs requirements.
• Arranged for the issuance of the necessary certificate of conformity and other permits.
• Properly determined the HS Code, which helped avoid excessive duties and fines.
• Monitored the customs clearance process and ensured timely release of goods.
• Provided accounting support for all import operations, including VAT and customs duties.

Result: Thanks to professional support, the company successfully imported its first batch of goods without delays or penalties. The client received a clear step-by-step import plan and a full set of properly prepared documents, enabling smooth cooperation with customs and tax authorities in the future.

 CASE STUDY

Situation: A Ukrainian company imported a batch of electronic equipment from Germany. After customs clearance, the customs authority raised claims of undervaluation of the declared customs value and assessed additional duties and VAT totaling over UAH 800,000. At the same time, the tax authority initiated an inspection regarding the correctness of import documentation and alleged violations of currency regulations.

Problem: The company faced the risk of double financial sanctions — from both customs and tax authorities — and suspension of subsequent import shipments. Without legal assistance, the importer could not defend its rights or restore its business reputation.

Our solution: The lawyers of Eurovector Law Firm provided comprehensive legal representation:

• Performed a detailed review of customs documents, invoices, contracts, and payment orders.
• Prepared objections to the customs inspection report, justifying the declared value as lawful.
• Filed an administrative lawsuit to the court to declare the customs authority’s actions unlawful.
• Presented an expert report on the market value of goods and proved compliance with international documentation standards.
• Simultaneously communicated with the tax authority and demonstrated the absence of currency law violations.

Result: The court recognized the customs authority’s actions as illegal and canceled the additional charges. The tax inspection was closed without penalties. The company successfully resumed import operations and, thanks to professional legal protection, avoided financial losses and reputational risks.

Our lawyers effectively defend businesses in disputes with customs and tax authorities, ensuring legality and stability in clients’ foreign trade operations.

 DOCUMENTS

When providing legal and accounting support for the import of goods into Ukraine, it is necessary to prepare and process a significant package of documents. Below is a structured list of the main groups of documents for customs clearance, accounting, and legal support.

I. Documents for customs clearance of imports

II. Documents for accounting

III. Documents for legal support

Important: All operations must comply with NBU currency control, payment deadlines, and transfer pricing requirements. Documents should be archived and stored according to legal requirements.

 Price

Legal and Accounting Support for Importing Goods to Ukraine — Terms and Service Fees

Legal and accounting support for importing goods to Ukraine is provided based on the conclusion of a business legal and accounting service agreement.

The cost depends on the scope of services provided.

@  ADDRESS

LAW COMPANY EUROVECTOR