Legal and accounting services for humanitarian projects in Ukraine

 YOUR GOAL

Support of Charitable Organizations’ Activities in Ukraine

You plan to establish a charitable or humanitarian organization in order to officially provide assistance in Ukraine. Your goal is transparent cooperation with donors, legal import of humanitarian cargo, proper financial accounting, and full compliance with Ukrainian legislation.

During the implementation of a humanitarian project, the following challenges may arise:

• Difficulties in registering a charitable organization or a representative office of a foreign NGO.
• Obtaining non-profit status and properly structuring the charter.
• Issues with customs clearance of humanitarian cargo.
• Incorrect accounting of grants and donations.
• Tax risks when working with foreign donors.
• Incomplete or inaccurate reporting to donors and state authorities.

Do not risk the reputation of your humanitarian project — entrust the organization of your activities to professionals who understand all legal and financial requirements for humanitarian organizations in Ukraine!

 OUR OFFER

We provide a full range of services for the registration of charitable organizations and further humanitarian activities:

• Registration of a charitable organization or a representative office of a foreign NGO.
  Preparation of the charter and founding documents, submission to the state register, support in obtaining non-profit status.
• Legal support at the start of operations.
  Consultations on opening bank accounts, concluding agreements with donors, leasing premises, and employment contracts.
• Accounting and financial reporting.
  Establishing accounting for grants and donations, expense tracking, reporting to tax authorities and donors, currency control for grants.
• Customs clearance of humanitarian aid.
  Preparation of import documentation, obtaining exemptions, consultations on VAT exemption and VAT refund for humanitarian imports.
• Tax and legal compliance.
  Review of contracts and currency transactions, consultations on AML and sanctions compliance.
• Audit and donor project support.
  Preparation of reports, legal support during inspections, and assistance with donor fund audits.

Your mission is to help people. Ours is to make sure this is done legally, safely, and without obstacles. Entrust us with legal and accounting support, and focus on what truly matters — saving lives and supporting those in need.

When assistance becomes a system, it works more efficiently. We ensure that your humanitarian project in Ukraine operates transparently, lawfully, and delivers maximum impact to those who need support.

 CASE STUDY

Situation: An international humanitarian organization from the European Union planned to open an official representative office in Ukraine to implement long-term humanitarian programs and ensure regular delivery of aid. The total project budget exceeded €500,000, and the first shipment of humanitarian cargo included more than 20 tons of medicines and equipment. The organization expected to start operations within one month.

Problem: An attempt to prepare the documents independently led to critical consequences: the tax authority refused to grant non-profit status due to formal errors in the charter, registration of the representative office was delayed for more than two months, and customs clearance of the humanitarian cargo was suspended. Daily cargo downtime created risks of additional storage costs, potential fines, and failure to meet donor obligations. The organization was unable to start its activities, and its reputation was at risk.

Our solution:

• Conducted a comprehensive legal audit of the organization’s activities and applicable Ukrainian legislation.
• Prepared and registered the charitable organization’s representative office in Ukraine on a turnkey basis without repeated refusals.
• Completely revised the charter in accordance with the requirements of the Tax Code of Ukraine and non-profit criteria.
• Secured non-profit status and inclusion in the official register.
• Promptly prepared the documentation package for customs clearance of humanitarian cargo and confirmation of its humanitarian purpose.
• Set up accounting and reporting systems compliant with donor and regulatory requirements.

Result: Within 30 calendar days, the representative office was officially registered, non-profit status was obtained, and bank accounts were opened. The humanitarian cargo was cleared through customs without fines or delays, and the organization commenced full-scale operations. The client avoided financial losses, reputational risks, and repeated refusals from state authorities.

Conclusion: Attempts to independently register and organize humanitarian activities in Ukraine often result in months-long delays, cargo blockages, and loss of funding. Professional legal and accounting support is not an expense — it is a tool for protecting your budget, reputation, and the effective implementation of your humanitarian mission.

 DOCUMENTS

To register a charitable or humanitarian organization in Ukraine, as well as to ensure transparent operations and customs clearance of humanitarian cargo, a comprehensive set of documents must be prepared.

Below are the main categories of required documents.

Important: All documents must be properly prepared, translated into Ukrainian (if required), and legalized. An incorrectly prepared document package may result in refusal of registration or delays in customs clearance.

Professional legal and accounting support ensures transparency, legality, and efficiency of all procedures for humanitarian projects in Ukraine.

 Price

Legal and accounting services for humanitarian projects in Ukraine — timelines and pricing

Legal and accounting support for humanitarian projects in Ukraine is provided on the basis of a legal and accounting service agreement.

The final cost is determined after assessing the scope and specific needs of the individual project.

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LAW COMPANY EUROVECTOR